Whether it is a startup or an established organization with thousands of employees, acquiring new equipment is a huge responsibility, especially as offices transition to remote work. Further, if workplaces are looking to replace outdated technology, they have two choices, buying or leasing tech—especially laptops that facilitate remote work for most organizations. However, buying laptops can mean massive upfront costs, whereas laptop leasing for remote work can offer several perks, making it a convenient option.

Why should businesses lease laptops?
Since the goal is to arrange equipment for remote workers, it is important to ensure that the tools are lightweight. Companies and employees both enjoy the flexibility remote work offers, making laptops the ideal choice. This single piece of equipment can be transported with ease, and it can move with the remote worker if they are traveling without disrupting their work. Leasing a laptop provides companies with the choice of selecting lighter equipment without compromising performance.

Benefits of leasing over buying

Affordability
This is among the primary reasons why companies should consider laptop leasing for remote work. It can be extremely expensive to buy the latest equipment for every single employee. Further, this cost would multiply with the growth of the organization. On the other hand, leasing or rentals can help workplaces avoid purchasing expensive setups that might need replacing or repairing down the line. Laptop leasing companies can take care of these issues. So, leasing is a cheaper alternative as monthly payments can be an easier expense than a huge lump sum paid when buying laptops. 

Wide range of choices
When opting for a lease, organizations are free to invest in the most suitable equipment. Laptop leasing companies offer a wider range of products of different brands and specifications that usually come with the latest technology. Firms can even choose between a MacBook or a Windows laptop. When compared with the original price of laptops with similar configurations, businesses can save a fortune using rentals.

Option to switch or replace
Laptop leasing for remote work offers workplaces the flexibility of switching their hardware based on the project requirements or hardware issues. If, at some point, you need equipment with advanced features and configuration for a project, it is easy to switch to a better laptop by getting in touch with the leasing company. The opposite is also possible—if the business requirements revert to basic technology, organizations can exchange high-tech gear for low-tech computers. This can be done without the hassle of placing their expensive equipment into storage till it is needed again.

Easy upgrades
It can cost you hundreds of dollars to upgrade a laptop you purchase, however, that is not a concern with leased computers. Companies or remote workers can easily switch to an upgraded laptop or even a desktop computer. Alternatively, the leasing company installs the upgrade on the laptop. This can be done outside the work hours, or a substitute laptop can be provided for temporary use while the primary one is being upgraded. This helps avoid any disruption in the work.

Help with maintenance
Buying equipment comes with the added service and maintenance costs that have to be borne by the company. This might seem manageable when working from the office, but it can be tricky with remote work. With leases and rentals, lessors usually offer free maintenance services with their devices. This means a relatively small business can choose not to have an established IT team that needs to assist employees with technical issues. All of this can be handled by the laptop leasing company without causing any disturbance to the workflow.

Tax benefits
In addition to being a cheaper alternative to financing all laptops, leasing can also offer tax benefits. Lease payments are usually tax-deductible when filing for returns. This can be a huge advantage for companies that are just starting out. Additionally, small or medium-scale businesses may find it difficult to secure a loan for the huge expense of purchasing hardware in the initial stages. 

No compromise
When organizations are assigning budgets for securing equipment, they take into account the operating cost, working capital, staff salaries, and ROI, among other crucial factors. This can make them settle for mediocre or less advanced equipment to cut costs. However, laptop leasing can eliminate this concern by helping companies get their workers the best equipment that makes their work faster, easier, and more productive. Also, as you can easily switch if there are issues with the current laptop, there is no need to compromise on the quality and efficiency.

Predictable expenses
The lease contracts make expenses more predictable for companies, giving them a clear picture of their long-term expenses and enabling efficient cash flow management. Leases also come with free or low-cost maintenance for devices and software and hardware upgrades, saving costs for the company. These factors make it easy for the organization to understand long- and short-term costs. Leases can also be extended for three or more years, making long-term budgeting easy for organizations. Further, flexible contracts can allow businesses to lease more devices as the organization grows. This means growth and expansion will not completely throw off the budget.

Ability to compete
Outright purchase of IT equipment can make companies compromise with quality to avoid overspending. Further, it could also mean getting stuck with outdated technology for a longer period. Both these aspects could hinder the organization and its employees’ potential as well as productivity. However, laptop leasing for remote working enables workplaces to achieve maximum efficiency. Additionally, the company is not at risk of missing out on the newest technology that its competitors can access. This can facilitate the growth and development of the organization. Lessees can include various IT services in their contracts with the leasing company, ensuring that the laptops are up to date.